February, 2024
- loneoakcreek
- Feb 5, 2024
- 3 min read
Lone Oak Creek Homeowners’ Association Minutes
February 5, 2024
1. The meeting was called to order at 7:03 PM.
2. Quorum was certified. Board members present were Brandon Jackson, Adam Jeppson, Keith Hill, Debbie Hill, Stacy Moorhead, Jingying Zhou, and Mary Bohn.
3. Minutes from the prior meeting were approved.
4. Treasurer’s Report
a. Expenses included minimal utilities.
b. Annual dues collected to-date represent approximately 29% of the total.
5. Ad Hoc Committee Reports
a. Rushali Kale attended the meeting and volunteered to organize a community event for Easter.
6. Old Business
a. Repair to the brick wall along Lone Oak Drive – approved work completed. The contractor has not provided detail for the final invoice, which was over the approved amount. The contractor has been contacted many times since October of 2023, and is not responding. $4K is included in the 2024 budget in the event that he provides detail and the amount is approved by the Board.
i. Adam J will attempt again to contact the contractor.
b. A section of the brick wall on the north side of the entrance, which was excluded from the original brick wall repair, requires further investigation and bids. We believe that the current footings for that section are insufficient, so the work will be extensive. (On hold)
c. Automatic payment of the water bills (attempts in 2023 were not successful. Brandon will work with Debbie to initiate automatic payment)
d. Mulch for the playground – The Board previously priced mulch from Lowe’s, which will be substantially cheaper than a quote provided by a vendor in 2023. We will spread the mulch ourselves with community assistance. (on hold – Keith will investigate the best pricing once we are closer to needing the mulch)
e. The bases of our street signs need to be painted. Due to the price quoted in 2023 by the person who did prior painting, the Board decided to paint the signs ourselves. (on hold)
7. New Business – from the annual meeting
a. Identify someone qualified to audit the HOA financials and determine the cost.
i. Debbie will request recommendations from friends who are CPAs.
ii. Mary will ask if Beverly Botchlet, leader of the Lone Oak Network meetings, knows of any auditor used by other HOAs.
b. Request that all owners of leased homes have a lawn service to care for their yard. (Mary will send letters)
c. Bring to the HOA Network meeting a concern regarding the condition of the flower beds at the north and south ends of Lone Oak. We can suggest that all Lone Oak neighborhoods share a reasonable cost to improve these areas. There is no irrigation in those areas, so it is more difficult to maintain flowers and shrubs. (Mary will email Beverly requesting this be added to the agenda for the next Network meeting)
d. Discuss how/when the HOA should step in and perform lawn maintenance and landscaping when the owner/renter has severely neglected the yard.
i. Keith will identify homes that need sod since this is the time of year for adding sod.
ii. Mary will add to the non-compliance letters wording that the homeowner should let us know if there are extenuating circumstances.
iii. In addition to non-compliance letters, homeowners of rental homes will be contacted by phone.
e. Inform Beverly Botchlet of the 2024 Board members so she can update her Lone Oak Network directory (Mary – complete)
f. Landscape bids for 2024
i. Debbie will ask LPs, our current vendor, to provide a quote.
ii. Mary will email to the Board the landscape requirements (Mary – done)
iii. Keith and Mary will request additional quotes from the Lone Oak Network vendor list.
g. It was suggested during the annual meeting that it would be helpful to have a community vendor list that homeowners could use and update.
i. Adam J has created a google document with our current list of Lone Oak Network vendors (complete)
ii. Mary will add a link to the web site and Facebook.
8. Date and time of the next meeting – March 4th at 7:00 PM at Mary’s house
_______________________________________ ____________________________________ Brandon Jackson, President Date Mary Bohn, Secretary Date
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