March 2016

Lindsi Kerstetter called the meeting to order at 7:11 PM.

1. Quorum was certified. Board members present were Lindsi Kerstetter, Debbie Hill, Amy Johnson, Noel Jacobs, and Mary Bohn.

2. Minutes from the prior meeting were approved.

3. Treasurer’s Report

4. There are about 30 HOA dues unpaid, and no unusual expenses.

5. Grounds/Facilities Report

6. Noel is obtaining a quote from Scenic for additional work for the front flower beds, and we need a quote for all maintenance for 2016.

7. Ad Hoc Committee Reports – none at this time

8. Old Business

9. Street repairs – we have one good quote from 2015 and need one or two additional quotes.

10. Noel has contacted A&B to provide a new quote since theirs from last June is no longer valid. Noel also has contacts for one or two additional quotes.

11. Concern regarding cars blocking the exit to Lone Oak Drive while waiting for the school buses. This is a hazard to children and to the cars trying to exit our subdivision. We agreed to post signs saying “no parking/no waiting” at the entrance of our subdivision.

12. Order signs from Fast Signs (Noel has called them)

13. Issue regarding trees not meeting the 3-inch caliper requirement – some homeowners have not responded to non-compliance letters or do not agree with the non-compliance. We will hold on this issue until Spring when we do our next walk-through in the neighborhood.

14. Noel will ask Scenic if they could provide a good rate for trees for homeowners who need them, and what the minimum number would be.

15. Becky Mauldin has informed us that the fence at the park looks like it needs new panels or to be secured better.

16. We have checked the covenants and the HOA is not responsible for fences bordering common areas.

17. Debbie will text Becky to inform her.

18. Keith Beeson of Precision Concrete Cutting of Oklahoma emailed the board in regards to soliciting work. His business is to fix trip hazards on sidewalks cheaper than remove and replacing them.

19. We may look to him for a quote to fix our sidewalk on Lone Oak Drive at the time we do our street repairs.

20. Noel let us know that the street repair companies usually do sidewalks also.

21. Nathan Nelson, an HOA Business Coordinator working for Google Fiber, wants to know if we are interested in pursuing. They would need access to survey in the neighborhood to find out what our needs are.

22. Following some discussion, we decided to hold on this for now.

23. Dave Carr Construction has begun building on the remaining lot in our community.

24. Noel has contacted Linda Carr regarding protection of the lot from runoff that can impact the street, as well as passage in and out of the neighborhood and work hours that consider our neighbors' schedules.

25. Suggestions/actions from the annual meeting:

26. Covenant changes – Stephanie Lippert volunteered to be the lead for this effort and will start with a survey of our homeowners to determine whether there is sufficient support to proceed.

27. There was concern expressed regarding the amount of water flowing down NW 158th while the entrance flower beds are being watered.

28. When Scenic turns the sprinklers back on, Noel will ask them to check the frequency and duration of watering.

29. It was suggested that the Board should contact new home owners with information on our community, web site, etc. One suggestion was a packet which could be sent to the title company for the new homeowner. Pam Costa volunteered to lead this effort.

30. Debbie will draft for review a letter which the title company will give to the new homeowners, including information on our community and HOA. She will also let Noel know when there is a new homeowner.

31. Noel will pay a welcome visit to the new homeowners if possible. The next closing is April 8.

32. The HOA web site needs revision but we have not previously had time to do that. Stephanie Lippert offered to take a look at it.

33. Improvement to the playground, including shade and making it more usable for our children and families.

34. Financial data for the HOA is currently on an old version of software that cannot be ported to newer software, and must be run on an old PC.

35. Debbie will wait until June, after most dues are collected, to purchase a current version of Quicken. Mary and Lindsi will help Debbie set up the homeowner information.

36. Lindsi attended a meeting at the elementary school, called by the Principal, to address increasing concerns for student safety when arriving and leaving the school, due to cars parking on Lone Oak Drive and letting students run across the street. Letters were sent to Mary Coyne, OKC Traffic Management Division, requesting safety improvements. No further action is needed from us.

37. Debbie and Lindsi met at the bank to add Lindsi to the HOA bank account (complete).

38. New Business

39. Meetings

40. The next meeting will be held Monday, April 4, at 7:00 PM at the Hill home.