May 2024
- loneoakcreek
- May 13, 2024
- 3 min read
Lone Oak Creek Homeowners’ Association Minutes
May, 2024
1. The meeting was called to order at 6:33 PM following the neighborhood walkaround.
2. Quorum was certified. Board members present were Brandon Jackson, Keith Hill, Debbie Hill, Stacy Moorhead, Jingying Zhou, and Mary Bohn. Also present were Rushali Kale, Judi Startzman, Emily Tatro, Brooke Townsend, and Maya Kratsova.
3. Minutes from the prior meeting were approved.
4. Treasurer’s Report
a. Three dues remain outstanding, as well as one which was short of the full amount due. All are being handled by the attorney.
b. Costs this month included landscaping, plants, mulch for the flower beds and playground, and gate maintenance.
5. Ad Hoc Committee Reports – none at this time
6. Old Business
a. A section of the brick wall on the north side of the entrance, which was excluded from the original brick wall repair, requires further investigation and bids. We believe that the current footings for that section are insufficient, so the work will be extensive. (Mary – two bids are in progress)
b. Automatic payment of the water bills (Brandon will work with Debbie)
c. The bases of our street signs need to be painted. Due to the price quoted in 2023 by the person who did prior painting, the Board decided to paint the signs ourselves. (TBD - obtain the Rustoleum paint and schedule painting the signs.
d. Debbie and Brandon will coordinate adding Brandon to the HOA checking account.
e. Jingying has begun digitizing invoicing for 2024 and placing them on a google drive which has been shared with the Board. (ongoing each month, Debbie will later provide the January and February invoices to Jingying for digitizing.)
f. Determine how/if we wish to proceed with a financial audit (on hold)
i. None of the traditional audit methods are reasonable due to cost.
ii. For this year’s financials, all invoices are being added to a google document which all Board members can view.
iii. We will determine whether to write a self-audit document.
g. Sprinklers
i. Wasp nests inside two controllers on Wild Creek Dr. were removed by an exterminator. Sprinkler repairs have been completed at the entrance, other repairs are in progress.
h. Yard of the month – to be identified in the coming weeks via our group text.
i. Skirting has fallen off the street light at corner of NW 158th and Wild Creek Dr. (Mary – ticket opened with OKC and repair has been completed)
j. Discuss effort to revise covenants
i. Mary reported on information from the Board’s meeting in 2015 with HOA attorney, Matthew Winton, regarding the process for changing the covenants.
ii. An amendment to the covenants would require 80% approval of homeowners, which would be 78 lots out of 97. We propose to cap rentals at 10% of homes, and would grandfather existing rentals (12 total). We would also require rentals to be at least 30 days to avoid Airbnb or VRBO.
iii. We agreed to have block captains gauge the neighborhood’s interest in approving an amendment. Block captains are Judi Startzman, Emily Tatro, Brooke Townsend, and Rushali Kale. The block captains will report their results at the next meeting.
iv. Brooke Townsend will draft the script for the captains (complete).
7. New Business
a. A fence panel of 158th and Wild Creek is missing one slat (Brandon – complete)
b. The gate code and clickers for 4701 NW 158th need to be deactivated, and the clickers for those who have not paid their dues will be deactivated (Stacy)
c. The gates have remained open following drug-related police activity on NW 158th. Stacy has contacted PSI but will do so again (complete)
d. Non-compliance letters will be sent to those identified during the walkaround (Mary)
8. Date and time of the next meeting – June 10th at 7:00 PM at Mary’s house.
_______________________________________ ____________________________________
Brandon Jackson, President Date Mary Bohn, Secretary Date
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