December, 2020
- loneoakcreek
- Dec 7, 2020
- 2 min read
Lone Oak Creek Homeowners’ Association Minutes
December 7th, 2020
1. The meeting was held via Zoom and called to order at 7:00 PM.
2. Quorum was certified. Board members present were Lindsi Kerstetter, Debbie Hill, Stacy Morhead, and Mary Bohn.
3. Minutes from the prior meetings were approved.
4. Treasurer’s Report
a. Expenses expected are insurance and landscaping charges.
5. Grounds/Facilities Report
6. Ad Hoc Committee Reports – none
7. Old Business
a. The Board would like to seed fescue grass under the trees at the entrance. There is not enough sunlight there for Bermuda grass. (on hold until Spring)
b. We need to schedule JMac to winterize the sprinklers (Debbie – complete. A few repairs were also made).
8. New Business
a. Additional gate repairs – PSI informed us that the Pedestrian Gate Safety Edge System also needs to be replaced on the Exit Gate (south side only) due to deterioration. It is currently hard-wired in the Gate and there are two ways to fix this issue. We can purchase a whole new gate (door) for roughly $175-$200 per linear foot for a roughly 10-12 foot door, OR we can go the wireless route which PSI recommends for $399. This will eventually need to happen on the other three "doors" as they age. The Pedestrian Gate Safety Edge System is what activates to stop closure or open the gate if something is in its way...whether a car or human. It is a safety response.
i. The Board voted to approve the wireless route for $399. Lindsi will inform PSI.
b. A number of homeowners backing up to the creek have received letters from the city asking them to remove playground equipment, bird feeders, etc., from the green belt. One was asked to move their fence 3 inches. (information only - no action from the Board.
c. Annual meeting and dues
i. The Board does not see a need to increase the dues for 2021. We are still able to accrue money for street repairs with the current dues.
ii. Due to Covid-19, the annual meeting will be held via Zoom. Francis Tuttle is not booking meetings due to the virus. Actions are:
1. The Board scheduled the annual meeting for Thursday, January 21st, at 7:00 PM
2. Debbie will host the annual meeting on Zoom. Once she provides the meeting information to Mary, Mary will send the draft meeting notice to the Board via email for final review.
3. After review by the Board, Mary will print 100 copies of the meeting notification and proxy statement.
4. Debbie will stuff the envelopes this year (let us know if you want help)
5. In early January, Lindsi will email homeowners about the annual meeting, and Mary or Debbie will add it to the community Facebook page.
9. Date and time of the next meeting – to be determined at the annual meeting.
____________________________________ ___________________________ Lindsi Kerstetter, President Date Mary Bohn, Secretary Date
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