January, 2018

Lone Oak Creek Homeowners’ Association Minutes

January 9, 2018

1. The meeting was called to order at 7:30 PM.

2. Quorum was certified. Board members present were Lindsi Kerstetter, Debbie Hill, Bailey Williams, and Mary Bohn.

3. Minutes from the prior meeting were approved.

4. Treasurer’s Report

a. Status on four unpaid dues from 2017 and prior:

i. File liens against the four who currently have unpaid dues (Debbie – in progress)

ii. For these four, the invoices for 2018 will say that we have filed a lien and will turn it over to the HOA’s attorney if not paid in full with 30 days (Debbie – in progress)

5. Grounds/Facilities Report

a. Update on high bill for Fall planting from Plan-It.

i. Contact Plan-It (Kevin)

ii. Count plants at the entrance if needed (Lindsi & Debbie)

b. Sprinkler repairs by JMac Installers

i. Now that we have seen the decrease, Debbie will request a one-time credit from the City for water usage. (in progress)

ii. The sprinkler control box at the playground is locked (JMac said the key is on top of the box. Kevin will confirm)

iii. Determine action on recent water break at front entrance (Kevin – hold until the February meeting)

iv. A broken sprinkler head in the Wild Creek common area will wait until spring. Also the grass has been wet in one place at the playground and may indicate a sprinkler problem. (Kevin – investigate in the Spring)

c. There is a street light out at the entrance. (Amy – work order #900858609 has been opened with the city)

d. Street sign for 159th & Creek Heights, which we have been unable to fix. (Kevin)

6. Ad Hoc Committee Reports – none

7. Old Business

a. Transition the financials to Quickbooks. (Debbie - in progress. The switchover will occur at year-end to print the invoices.)

b. New HOA website:

i. Complete transition to the new website (Bailey – complete)

ii. Announce new web site to the homeowners in January (Lindsi).

iii. Pay annual fee and submit it to Debbie for reimbursement (Bailey - complete)

iv. Work on the FAQs (Lindsi)

c. Bricks have fallen off the wall at the entrance. (Kevin – contact a mason for a quote, Debbie also has a contact)

d. Gate codes – Lindsi will email the homeowners who moved into the neighborhood in the last year requesting that they contact the Board to change their gate codes and to provide contact information.

e. Determine dues for 2018

i. Dues will need to increase $40 to $435/year due to an extremely tight budget for 2017 and because of unpaid homeowner dues.

f. Begin planning for annual meeting

i. The annual meeting will be held on Thursday, January 25th, at 7:00 PM at the Rockwell campus of Francis Tuttle.

ii. Stuff and mail envelopes (team - complete)

8. New Business

a. None at this time

9. Date and time of the next meeting

a. The next meeting is tentatively scheduled for Monday, February 5th, at 7:00 PM at the Hill home. The date and time may change based upon the new Board.

____________________________________ ___________________________ Lindsi Kerstetter, President Date Mary Bohn, Secretary Date