August 2017

The meeting was called to order at 7:00 PM.

1. Quorum was certified. Board members present were Lindsi Kerstetter, Amy Johnson, Debbie Hill, and Mary Bohn.

2. Minutes from the prior meeting were approved.

3. Treasurer’s Report

4. Five homeowners have not paid their annual dues.

5. Status on deactivating the gate clickers for homeowners who have not paid their dues. Note: The homeowners can still get into their community by entering their code at the gate, but they lose the convenience of the clicker.

6. Confirm that she is able to deactivate the clickers. (Amy – yes, clickers can be deactivated free of charge)

7. Email all homeowners letting them know of this action. (Lindsi - complete)

8. The next invoices for outstanding dues will include notification to homeowners that their gate clickers will be deactivated. (Debbie - complete)

9. Deactivate clickers - Amy will call PSI on 8/5/17 to deactivate the clickers for the 5 homeowners.

10. Grounds/Facilities Report

11. Reminders to the landscapers: at common areas, spray weeds between asphalt and concrete; confirm whether sprinkler controls have been checked at the entrance; look at the tree at the entrance that appears to be dead/dying; cut down the ornamental grass at the end of Wild Creek Drive. (Kevin – request quote from the landscaper Plan-It since these items are not in our contract with them, no update)

12. Sprinkler repairs by JMac Installers

13. Status of repairs. (Debbie – repairs have been completed)

14. Before year-end, JMac will take care of issues needed for winterizing, at about $200. We will plan to have an annual check of the sprinklers from now on.

15. Water bills have come down now that the repairs are complete. Debbie will contact the City to request a one-time credit for water usage due to the breaks.

16. Contract and invoicing with Fernando

17. Debbie was able to obtain the required information from Fernando to mail the monthly checks, and payment to Fernando is up to date.

18. A signed contract with Fernando is still outstanding (Kevin)

19. Street sign for 159th & Creek Heights, which we have been unable to fix. (Kevin – identify a supplier for the sign and order a new sign, no update)

20. Ad Hoc Committee Reports – none

1. Old Business

2. Transition the financials to Quickbooks. (Debbie – on hold due to issues with Quickbooks)

3. Dirt and vegetation is collecting in the ditch at the end of Wild Creek Drive, between our community and Lone Oak Point, which will eventually cause a drainage issue. Amy opened work order # 632361 with Public Works at 297-3451.

4. Amy called the city again to check on the status of the work order and was told that a city manager had looked at the ditch on April 18 and said it was HOA responsibility. Amy was not notified of this action, and will ask for a copy of the completed work order. She will also talk to Beverly in Lone Oak Point.

5. Investigate a new website for the HOA. (Bailey – have a prototype or shell ready for review at the next meeting)

6. Playground fence repair – homeowner has complained about loose planks. A fence panel on the common area at the end of Wild Creek also needs to be replaced.

7. Check if we have money to replace the fence (Debbie – prepare a budget for the remainder of our fiscal year to determine if we have money to replace the fence.)

8. If we have money, ask the homeowner if they will share the cost for the fence 50/50 (Lindsi)

9. If we have money and homeowner agrees to split the costs, obtain quotes to replace the fence. We should have a prior quote from last year. (Kevin)

10. Gate repair - due to car hitting the gate.

11. We have received the check from Allstate for the repairs.

12. Amy - determine from Victor Sobrado of Acme Welding when the gate will be repaired.

13. Cracks opening in the streets (Lindsi to follow up with A&B).

14. Rachel from A&B came out and looks at our streets. All the current cracks are crack seals that have opened up. None of the street repairs done by A&B have any issues. A&B suggests that we have cracks sealed or repaired each year, at a cost of $4-6K. We don’t have funds for any repairs this year, and may need to consider raising the dues for next year to allow for repairs.

15. Amy will add street crack sealing to the quarterly meeting agenda for the Lone Oak HOAs.

16. Neighborhood walk-around was done on June 15th. Mary will send non-compliance letters (complete – letters were mailed, including one for a boat parked long term in the driveway).

17. Green belt mowing: Tim Smith, owner and developer, said he has no responsibility to mow the greenbelt (Lindsi)

18. We may eventually need to have our landscaper mow the green belt. We will get an estimate this Fall.

19. Green belt purchase: developer is not interested in selling the green belt to the HOA. Some homeowners are attempting to work with him individually (Lindsi)

1. New Business

2. Katie Okerlund joined the meeting to discuss energizing our neighborhood. We discussed a back-to-school get-together as well as other opportunities for the neighborhood to have a social gathering. Ideas included a snow cone event, food truck, and/or pot luck dinner.

3. HOA Facebook page: Lindsi will contact Dave Gregg and either take over the current Facebook page or create a new one. Our goal is encourage homeowners to join and to keep the membership to only those in our neighborhood.

4. Gate codes: the Board would like to deactivate gate codes for homeowners who have moved out of the neighborhood.

5. Lindsi will copy Amy on closing notifications.

6. Debbie will include in her letter to new homeowners a request that they contact the Board to provide their contact information and to get their new gate codes. We won’t deactivate the existing code during the first few weeks so the new homeowner has time to request and receive a new code.

7. Date and time of the next meeting –Monday, September 11, at 7:00 PM at the Hill home.