April 2016
Lindsi Kerstetter called the meeting to order at 7:04 PM.
Quorum was certified. Board members present were Lindsi Kerstetter, Debbie Hill, Amy Johnson, and Mary Bohn.
Minutes from the prior meeting were approved.
Treasurer’s Report
All HOA dues have been received except for 12. A large invoice was received from PSI for about $2300 for gate repairs. Debbie has requested the detail for this invoice.
Grounds/Facilities Report
The contract has been signed with Scenic for 2016 grounds maintenance.
Ad Hoc Committee Reports – none at this time
Old Business
Street repairs – we have a revised quote from A&B and a quote from Bill’s. Others, from whom we requested quotes, were unresponsive. The Board decided to proceed with A&B. Noel will contact them to initiate the work.
Concern regarding cars blocking the exit to Lone Oak Drive while waiting for the school buses, which is a hazard to children and to the cars trying to exit our subdivision. We will post a sign saying “no parking/no waiting” at the entrance of our subdivision.
Order signs from Fast Signs (Noel – in progress, one sign is needed)
Issue regarding trees not meeting the 3-inch caliper requirement – some homeowners have not responded to non-compliance letters or do not agree with the non-compliance. We will hold on this issue until Spring when we do our next walk-through in the neighborhood.
Noel will ask Scenic if they could provide a good rate for trees for homeowners who need them, and what the minimum number would be (in progress).
Becky Mauldin has informed us that the fence at the park looks like it needs new panels or to be secured better.
We have checked the covenants and the HOA is not responsible for fences bordering common areas.
Debbie contacted the Mauldin family. One of them will attend the May meeting for further discussion.
Nathan Nelson, an HOA Business Coordinator working for Google Fiber, wants to know if we are interested in pursuing. They would need access to survey in the neighborhood to find out what our needs are.
Lindsi will contact him to go ahead with the survey.
Suggestions/actions from the annual meeting:
Covenant changes – Stephanie Lippert volunteered to be the lead for this effort and will start with a survey of our homeowners to determine whether there is sufficient support to proceed. (no activity at this time)
There was concern expressed regarding the amount of water flowing down NW 158th while the entrance flower beds are being watered.
When Scenic turns the sprinklers back on, Noel will ask them to check the frequency and duration of watering. (complete – Noel has discussed this with Scenic)
It was suggested that the Board should contact new home owners with information on our community, web site, etc. One suggestion was a packet which could be sent to the title company for the new homeowner. Pam Costa volunteered to lead this effort.
Debbie will draft for review a letter which the title company will give to the new homeowners, including information on our community and HOA. She will also let Noel know when there is a new homeowner.
Noel will pay a welcome visit to the new homeowners if possible.
The HOA web site needs revision but we have not previously had time to do that. Stephanie Lippert offered to take a look at it. (no activity at this time)
Improvement to the playground, including shade and making it more usable for our children and families. (no activity at this time)
New Business
Brent Bartlett – a storage shed is being built and we need to discuss any restrictions. Lindsi will send him the covenant text for 8.1.2 and 8.1.17.
Meetings
The next meeting will be held on Monday, May 2, at 7:00 PM at the Hill home.
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