December 2015

Lindsi Kerstetter called the meeting to order at 7:05 PM.

1. Quorum was certified. Board members present were Lindsi Kerstetter, Debbie Hill, and Mary Bohn.

2. Minutes from the prior meeting were approved.

3. Treasurer’s Report

4. Debbie reviewed the latest month’s expenses, and was concerned about the large water bill for the prior month. Kevin was given the action to investigate. Result: The landscaping company has already winterized and shut off the sprinkler system.

5. Grounds/Facilities Report – nothing to report

6. Ad Hoc Committee Reports – nothing to report

7. Old Business

8. Street repairs

9. There was no update regarding street repair quotes.

10. Compliant regarding the rented houses on 158th street owned by Coy Reed

11. The complaint is for weeds and yard maintenance for these two houses. Debbie sent a letter to the homeowner in June and took the action to send another. Action: Debbie will get the owner’s phone number and contact him by phone.

12. Concern regarding cars blocking the exit to Lone Oak Drive while waiting for the school buses. This is a hazard to children and to the cars trying to exit our subdivision. We agreed to post signs saying “no parking/no waiting” at the entrance of our subdivision.

13. Debbie - let Kevin know where we obtained prior signs (Fast Signs)

14. Kevin - order the signs (no update on this action)

15. Preparation for the annual meeting in January:

16. Kevin with contact Francis Tuttle on Rockwell to determine availability of a meeting room on January 14, 21, or 25. Done – Kevin booked January 21.

17. Mary will draft the annual meeting notification letter and proxy statement, to be dated December 31st. The draft letter and proxy were reviewed during the meeting. Action: Mary will update the documents and send to the board members for final review.

18. Debbie will prepare and print the annual dues letters, which will be included in the envelopes to the homeowners. There will be no increase in the dues for next year.

19. We will prepare an update to the homeowners regarding our lawyer’s advice on what is required to change the HOA covenants regarding the number of rental homes allowed within our community. Changing the covenants is a lot of work, and we want the homeowners’ input on whether to pursue this effort.

20. A pre-meeting will be held prior to the annual meeting.

21. We will consider discussing addition a basketball goal in a common area at the annual meeting.

22. The board will try out the Nextdoor application, which is a private social network that other HOAs in our area are using. (We decided not to use the application due to security concerns.)

23. New Business

24. Homeowners who wish to dispute the covenant violation regarding the requirement for a 3-inch caliper tree:

25. The Goodgers – the Board agreed that they do not have a 3-inch caliper tree. Action: Lindsi will inform the homeowner.

26. The Behrens - The board agreed that only one tree is needed to fill the requirement of the covenant, and having a large evergreen tree in the flower bed does meet the criteria. Action: Lindsi will inform the homeowner.

27. The Martins - they are aware they need a tree. A landscaper has advised them as to the best timeframe for planting a tree next spring, and they will comply with the requirement.

28. Jemima Poitevien - a lawyer for Jemima sent a letter to the HOA disputing her non-compliance letter for tree size. The Board determined that the violation letter was sent to the homeowner in error.

29. Selva Easwaran – acknowledged the violation and will take action.

30. Meetings

31. The next meeting will be held on Tuesday, January 12th, at 7:00 PM at the Hill home.